Programs - Director of Speakers
Programs Team is looking for a volunteer to take on a position of Director of Speakers for 2017-2019. This role can be extended upon willingness, availability and a positive Team Review of the Candidate. The opportunity allows building strong networking relationships with other Portfolios of the Chapter as well as individual Speakers.
Director of Speakers position at Canadian West Coast Chapter include but are not limited to the following responsibilities:
- Assist with Speaker's Budget preparation and ensure overall costs for speakers are optimized.
- Solicit credible Speakers for Chapter Monthly Dinner Events within an approved yearly budget.
- Review and check (if possible) Speakers Recommendations, save records in Chapters' Information Management System for future reference.
- Conduct contractual negotiations with potential speakers including Fees, Expenses and obligations for both the speaker and the Chapter.
- Coordinate event dates with hotel and speakers, targeting to schedule availability of both to 3d Wednesday of each month.
- Timely distribute the latest version of Speakers Package to upcoming Speakers along with filled Speakers Contract for signing.
- Regularly check Director of Speakers e-mailbox and respond to speakers inquiries.
- Maintain accurate records of scheduled speakers, including filled Speakers Package and signed Speakers Contract.
- Assist VP of Programs and Director of Programs in getting correct billing information from the speaker, if applicable.
- Attend Monthly team meetings to update the team on upcoming Speaker’s engagements
- Assist event managers in coordination of Monthly Dinner Events
- Record and act on feedback reviews to improve future events
- A PMP is not required but preferable.
- Must be a Member in good standing with the CWCC PMI Chapter
Excellent verbal and written communication skills
Experience and Skills:
- Self-motivated individual, with passion and knowledge in Project Management, project/program management experience is an asset.
- Organized, responsive, attentive to details and has excellent communication skills.
- Able to regularly attend dinner events and speak on behalf of the Chapter.
- Able to regularly participate in monthly team meetings for feedback and planning of future events.
- Able to work independently and collaboratively with fellow Programs Team Members.
- All privileges and benefits applicable to Chapter Volunteers.
- For PMPs the ability to earn PDUs for time spent on performing volunteer work.
- Approximately 8 hours per month on a consistent basis.
- Minimum commitment of 2 years.